AGM 2020 (Erin-Hillsburgh Minor Hockey Association)

PrintAGM 2020

Notice of Annual General Meeting

ERIN-HILLSBURGH MINOR HOCKEY ASSOCIATION

Notice is hereby given that the Annual General Meeting of the members of Erin-Hillsburgh Minor Hockey Association will be held at Centre 2000, Shamrock Room, 14 Boland Drive, Erin, on May 13, 2020 at the time of 7:00pm for the purpose of:

·        Meeting to transact business of the Association where notice and particulars are received by the Secretary in writing on or before 6:00 p.m. on May 1st, 2020

·        Voting on approval of the 2019 AGM proposed minutes.  Found at: https://ehmha.ca/Pages/7220/Board_Meeting_Minutes/

·        *Electing directors / officers to the following positions due to term expiration, previous appointment or vacancy:

Position

Term

President

two (2) years term on even years

VP, Ops

two (2) years term on even years

Secretary

two (2) years term on even years

Local League Director

two (2) years term on even years

Fundraising Director

two (2) years term on even years

·        Appointing auditors

·        Voting on any proposed amendments to the Bylaws

If you are unavailable to attend the Annual General Meeting, you may vote by proxy, by obtaining and completing a proxy form from the Association and returning it to the Secretary before the start of the annual general meeting.  The proxy holder appointed may be either the Secretary or the President of the Association, or alternatively another person who represents no more than one other Member at such meeting by proxy.  PROXY FORM DOWNLOAD

*Notes:

·        The 2-year term for elected roles of President, VP Ops, Secretary, Local League Director, and Fundraising Director are up for election as per terms outlined in the Bylaws

·        To apply to one of the above positions, please visit the Executive Job Postings page or contact the Secretary: [email protected]  

Dated this 31st of January, 2020
On Behalf of the Board of Directors
Shari Martin - EHMHA Secretary
[email protected]





Annual General Meeting

ERIN-HILLSBURGH MINOR HOCKEY ASSOCIATION

AGENDA

May 13, 2020, 7:00pm

Centre2000

1.      Call to Order

2.      Approval of the agenda

3.      Approval of the minutes from the previous meeting of the Membership on May 15, 2019

4.      Director Reports

4.1.   Presidents Report

4.1.1.Report of Association activities during the preceding year and plans for the ensuing year

4.1.2.Awards

4.2.   Treasurers Report

4.2.1. Present the report of the auditor of the Association from the previous year

4.2.2. Projected financial position for the ensuing year

4.2.3. Appointment of the auditor for the ensuing year

5.      Bylaw Amendments

6.      Election of Directors/Officers

7.      New Business

8.      Adjournment of Annual General Meeting


 

Understanding Your Membership Voting:

Please refer to the EHMHA Bylaws posted on the EHMHA Website http://ehmha.ca or to request a copy please contact the EHMHA Secretary.

Bylaw Section 6 – Terms of Membership; Section 6.1 – Terms and Eligibility

Bylaw Section 7 – Meetings of the Membership; Section 7.6 – Proxies

Voting Items

1.      Election of Directors.

2.      Voting on approval of the 2019 AGM proposed minutes.

 

Bylaw Updates

There are no proposed Bylaw changes at this time, January 31, 2020. 

This agenda will be updated on or about May 2, 2020 if notice and particulars of a proposed agenda item relating to the business of the meeting (referred to in Section 7.1 of the Bylaws) is received by the Secretary in writing on or before May 1, 2020 6:00pm.

 

Printed from ehmha.ca on Thursday, February 27, 2020 at 12:47 AM