By-law Information (Erin-Hillsburgh Minor Hockey Association)

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By-law Information

About EHMHA By-Laws

EHMHA Hockey Operations are governed by our By-Laws and the EHMHA Rules of Operation.
Please note that any by-law information transcribed for this website is for information purposes, but in the event of any inadvertent errors and differences, the by-laws document is the official information source.

A full copy of our By-Laws is available in PDF format:  EHMHA_ByLaws_V2.3.pdf

By-Laws, Section 8

The Board shall consist of the following 17 Directors:

Board Position

Elected / Appointed

Ex Officio Term

Past President

Immediate

One (1) year

President

Elected

two (2) year term on even years

Vice-President of Administration

Elected

two (2) year term on odd years

Vice-President of Hockey Operations

Elected

two (2) year term on even years

Treasurer

Elected

two (2) year term on odd years

Secretary

Elected

two (2) year term on even years

Technical Director

Elected

two (2) year term on odd years

House League Hockey Director

Elected

two (2) year term on even years

Rep Hockey Director

Elected

two (2) year term on odd years

Chip Director Elected two (2) year term on odd years

Fundraising Director

Elected

two (2) year term on even years

Risk Management Director

Ex officio

one (1) year term

Referee Liaison

Ex officio

one (1) year term

Equipment Director

Ex officio

one (1) year term

Ice Scheduler

Ex officio

two (2) year term on odd years

Communications Director

Ex officio

one (1) year term

Tournament Director

Ex officio

one (1) year term

Registrar

Ex officio

one (1) year term

Coaching Director Ex officio one (1) year term
For more information on the current Executive & Staff.

Responsibilities of Officers

Past President

The Past President shall: 
a. Chair the Nominations and Elections Committee; 
b. Be available to assist any Director requiring assistance in the completion of his or her functions; 
c. Carry out other duties as assigned by the Board, Executive Committee, or the President. 
 
President

The President shall:
a. Represent the Association in the Community;
b. Act as Chair of the Board, the Executive Committee, and at all meetings of the  Membership; 
c. Exercise general supervision of the Association in accordance with Policies determined by the Board; 
d. Be a voting Member of all committees and sub-committees of the Association; 
e. Report regularly to the Board on matters of interest; 
f. Delegate tasks as necessary.  
 
Vice-President of Administration

The Vice-President of Administration shall: 
a. Assume the duties of the President in the absence, for any reason, of the  President; 
b. Monitor adherence by the Board to all existing Policies and inform the Board with respect to any inconsistencies between existing Policies and a proposed policy; 
c. Ensure the proper custody of the Association's Corporate seal; 
d. Be available to assist any Director requiring assistance in the completion of his or her functions; 
e. Carry out duties as assigned by the Board, the Executive Committee, or the  President; 
f. Maintain Association By-Laws and Rules of Operation manuals. 
 
Vice-President of Hockey Operations

The Vice-President of Hockey Operations shall: 
a. Be the primary contact for the OMHA 
b. Ensure that each convener receives a copy of the Referees rulebook and OMHA Manual of Operations. 
c. Assume the duties of the President in the absence of the President and the Vice- President of Administration. 
d. Be available to assist any Director requiring assistance in the completion of his or her functions. 
e. Carry out duties as assigned by the Board, the Executive committee, or the President. 
 
Treasurer;  The Treasurer shall: 

a. Ensure adherence to and implementation of financial Policies in the financial administration of the Association; 
b. Ensure the submission of the books of account to the Auditor of the Association at the end of the financial year; 
c. Present a Report of the Auditor from the previous year and a projected financial position for the current year to the Membership at the annual general meeting; 
d. Evaluate, review and recommend financial policy to the Executive Committee and to the Board; 
e. Chair the Budget Committee; 
f. Carry out duties assigned by the Board, the Executive Committee, or the President.   

Secretary

The Secretary shall: 
a. Record or delegate the recording of the minutes of general meetings of the Membership, Board meetings and Executive Committee meetings and ensure that Association records are regularly and properly kept and all business is conducted in accordance with any applicable statute or law, the Letters Patent, By-Laws, and the Rules of Operation established by the Board or by the Membership; 
b. Ensure the proper custody of the corporate minutes and Resolutions and other corporate records and documents; 
c. Be responsible for receiving and distributing all correspondence received or sent by the Association and all communications within the Association; 
d. Recommend policy to the Board regarding internal and external communications of the Association; 
e. Ensure that all necessary and appropriate insurance has been purchased; 
f. Maintain the Membership list referred to in Section 6.2; 
g. Carry out duties as assigned by the Board, the Executive Committee, or the President. 
 
Technical Director

The Technical Director shall: 
a. For purposes of establishing, implementing and evaluating on ice and off ice technical development programs, liaise with the House League Hockey Director, Representative Hockey Director and the CHIP Director; 
b. Recruit and train volunteers to perform the functions required for technical development; 
c. Liaise with the Referee In Chief / Referee Liaison; 
d. Liaise with the Coaching Director concerning the coach mentor program; 
e. Build and maintain a technical training library. 
f. Carry out other duties as assigned by the Board, Executive Committee, or the President.  
 
House League Hockey Director

The House League Hockey Director shall: 
a. Prepare and report to the Board regarding House League operations; 
b. Appoint the members of the House League Hockey Operations Committees; 
c. Appoint all House League Hockey conveners; 
d. Chair the House League Hockey Operations Committee; 
e. Carry out other duties as assigned by the Board, Executive Committee, or the President.  
 
Representative Hockey Director

The Representative Hockey Director shall: 
a. Prepare and report to the Board regarding Representative Hockey League operations; 
b. Appoint the members of the Representative Hockey Operations Committees; 
c. Chair the Representative Hockey Operations Committee; 
d. Carry out other duties as assigned by the Board, Executive Committee, or the President.  
 
Fundraising Director

The Fundraising Director shall: 
a. Coordinate all fundraising for the Association 
b. Be a member of the Sponsorship Committee 
c. Coordinate with the Treasurer all incoming fundraising funds 
d. Chair the Sponsorship Committee; 
e. Carry out other duties assigned by the Board, Executive Committee, or the President.  
 
CHIP Director

The CHIP Director shall
a. Prepare and report to the Board regarding CHIP operations; 
b. Appoint all CHIP Hockey coaches; 
c. Chair the House CHIP Operations Committee; 
d. Carry out other duties as assigned by the Board, Executive Committee, or the President. 

Risk Management Director

The Risk Management Director shall: 
a. Implement and enforce all OMHA Risk Management Programs; 
b. Establish and maintain procedures with respect to clearance of all volunteers required to complete a police report; 
c. Carry out volunteer screening as per Policy and guidelines; 
d. Assist as requested with implementation of Risk Management Programs; 
e. Carry out other duties as assigned by the Board, Executive Committee, or the President.  
 
Referee in Chief / Referee Liaison

The Referee in Chief / Referee Liaison shall:
a. The Association Board will appoint the HCOP Certified Referee in Chief and a Referee Liaison, if deemed necessary. The Referee Liaison must abide the law 1 as set down by the Referee in Chief. 
b. These positions will have jurisdiction over the officiating of House League/Local League and Representative Hockey games. 
c. Canadian Hockey Association and Ontario Minor Hockey Association impose certain conditions and restrictions on Game officials, which will take precedence over those imposed by Erin Hillsburgh Minor Hockey Association. Guidelines for the Game officials and Officials Committee, in addition to those in the Association.  
 
Equipment Director

The Equipment Director shall: 
a. Maintain an accurate inventory of all equipment of the Association 
b. Be responsible for handling any and all equipment of the Association 
c. Maintain an accurate record of all equipment on loan 
d. Ensure all equipment is returned to the Association 
e. Clean and store all equipment of the Association 
f. Carry out other duties as assigned by the Board, the Executive committee, or the President  
 
Ice-Scheduler

The Ice Scheduler shall: 
a. Chair the Ice Committee; 
b. Chair the Purchasing Committee; 
c. Carry out other duties as assigned by the Board, Executive Committee, or the President.  
 
Communications Director 

The Communications Director shall: 
a. Produce a regular newsletter to all members 
b. Communicate to all members the dates of general meetings 
c. Be responsible to place ads in newspapers as directed by the Board 
d. Be the liaison to the web master for updating the website of the Association 
e. Carry out other duties as assigned by the Board, the Executive Committee, or the President  
 
Tournament Director

The Tournament Director shall: 
a. Set up a budget for any tournaments run by the Association 
b. Book ice time for said tournaments through the Ice Scheduler and /or the Ice  Scheduling Committee 
c. Organize all volunteers for the tournaments 
d. Ensure all rosters are approved 
e. Follow OMHA guidelines for tournaments 
f. Ensure all documentation is complete 
g. Approve all teams entering the tournaments according to OMHA guidelines 
 
Registrar 
The Registrar shall: 
a. Register all players and members 
b. Maintain an accurate list of members 
c. Register all representative team and select teams 
d. Maintain an accurate data base according to OMHA rules 
e. Be the liaison with the on-line registration provider 
f. Chair the Registration Committee; 
g. Carry out other duties as assigned by the Board, the Executive committee, or the President.  

Coaching Director

The Coaching Director shall:
a. For purposes of establishing, implementing and evaluating on ice and off ice coaching development programs, liaise with the House League Hockey Director, Representative Hockey Director and the CHIP Director; 
b. Recruit and train volunteers to perform the functions required for coaching development; 
c. Liaise with the OMHA concerning the coach mentor program; 
d. Build and maintain a coach library;
e. Carry out other duties as assigned by the Board, Executive Committee, or the President.  

 

 
Printed from ehmha.ca on Wednesday, October 17, 2018 at 7:54 AM