AGM 2019 (Erin-Hillsburgh Minor Hockey Association)

PrintAGM 2019

Notice of Annual General Meeting


Notice is hereby given that the Annual General Meeting of the members of Erin-Hillsburgh Minor Hockey Association will be held at Centre 2000, Shamrock Room, 14 Boland Drive, Erin, on May 15, 2019 at the time of 7:00pm for the purpose of:

·  Meeting to transact business of the Association where notice and particulars are received by the Secretary in writing on or   
   before 6:00 p.m. on May 1st, 2019

·  Elect directors / officers to the following positions due to term expiration, previous appointment or vacancy:


Nominees **


Vice President Admin

Dawn Woodrow

two (2) years term on odd years


Paul Thomson

two (2) years term on odd years

CHIP Director

Tina Sadler

two (2) years term on odd years

Technical Director

Luke Longstreet

two (2) years term on odd years

Representative Hockey Director

Heather Marlborough

two (2) years term on odd years

Local League Director

Sid Spear

one (1) year term

Fundraising Director

Krystle Flor

one (1) year term

 ** For an updated list of nominees see the Executive Job Postings page or contact EHMHA Secretary

·   Appoint auditors

·   Voting on any proposed amendments to the Bylaws

If you are unavailable to attend the Annual General Meeting, you may vote by proxy, by obtaining and completing a proxy form from the Association and returning it to the secretary before the start of the annual general meeting.  The proxy holder appointed may be either the Secretary or the President of the Association, or alternatively another person who represents no more than one other Member at such meeting by proxy.

* Note the 2-year term for elected roles of VP Admin, Treasurer, CHIP Director, Technical Director and Rep Hockey Director are up for election as per terms outlined in the Bylaws.  Local League Director and Fundraising Director were appointments by the board this year and must be posted for election for the second year of their 2-year term.

Dated this 15th of April, 2019

On Behalf of the Board of Directors
Shari Martin
EHMHA Secretary
[email protected]

Please Review:  2018 AGM Minutes

Annual General Meeting



May 15, 2019, 7:00pm


1.      Call to Order

2.      Approval of the agenda

3.      Approval of the minutes from the previous meeting of the Membership on Apr 10, 2018

4.      Director Reports

4.1.   Presidents Report

4.1.1.Report of Association activities during the preceding year and plans for the ensuing year


4.2.   Treasurers Report

4.2.1. Present the report of the auditor of the Association from the previous year

4.2.2. Projected financial position for the ensuing year

4.2.3. Appointment of the auditor for the ensuing year

5.      Bylaw Amendments

6.      Election of Directors/Officers

7.      New Business

8.      Adjournment of Annual General Meeting


Understanding Your Membership Voting:

Please refer to the EHMHA Bylaws posted on the EHMHA Website or to request a copy please contact the EHMHA Secretary.

Bylaw Section 6 – Terms of Membership; Section 6.1 – Terms and Eligibility

Bylaw Section 7 – Meetings of the Membership; Section 7.6 – Proxies


Voting Items

1.      Election of Directors.
2.      Vote on Local League proposal to join with Orangeville for 1 year pilot for 2019/20 season.


Bylaw Updates

There are no proposed Bylaw changes at this time, April 15, 2019. 

This agenda will be updated on or about May 1, 2019 if notice and particulars of a proposed agenda item relating to the business of the meeting (referred to in Section 7.1 of the Bylaws) is received by the Secretary in writing on or before May 1, 2019 4:00pm.


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Printed from on Tuesday, May 21, 2019 at 12:49 PM