2024 AGM (Erin-Hillsburgh Minor Hockey Association)

Print2024 AGM

Notice is hereby given that the 2024 Annual General Meeting of the members of Erin-Hillsburgh Minor Hockey Association will be held on Monday May 27th, 2024 at the time of 7:00pm, at Hillsburgh Library for the purpose of:

· Meeting to transact business of the Association where notice and particulars are received by the Secretary in writing on or before 6:00 p.m. on April 27th, 2024.

· Elect directors / officers to the following positions due to term expiration, previous appointment or vacancy:

Board Position


Elected / Appointed


President Nomination Deadline: Apr 27  TBC  two (2) year term on even years
VP Operations   Nomination Deadline: Apr 27  TBC  two (2) year term on even years
Local League Director   Nomination Deadline: Apr 27  TBC  two (2) year term on even years
Secretary   Nomination Deadline: Apr 27  TBC  two (2) year term on even years
Fundraising Director   Nomination Deadline: Apr 27  TBC  two (2) year term on even years

If you are interested in getting involved in one of the positions listed above, please complete the nomination form and email it [email protected] no later than April 27, 2024. Applicants will be voted in during the Annual General Meeting (AGM).

Appoint auditors

·Voting on any proposed amendments to the Bylaws & Ratify decisions of the 2023 Board of Directors

If you are unavailable to attend the Annual General Meeting, you may vote by proxy, by obtaining and completing a proxy form from the Association and returning it to the secretary before the start of the annual general meeting.  The proxy holder appointed may be either the Secretary or the President of the Association, or alternatively another person who represents no more than one other Member at such meeting by proxy.


Dated this 19th day of March, 2024
On Behalf of the Board of Directors
Heidi Winter
EHMHA Secretary
[email protected]

Annual General Meeting



May 27th, 2024 at 7:00pm

Hillsburgh Library

1.      Call to Order

2.      Approval of the agenda

3.      Approval of the minutes from the previous meeting of the Membership on May 29th, 2023

4.      Director Reports

4.1.   Presidents Report

4.1.1.Report of Association activities during the preceding year and plans for the ensuing year

4.2.   Treasurers Report

4.2.1. Present the report of the auditor of the Association from the previous year

4.2.2. Projected financial position for the ensuing year

4.2.3. Appointment of the auditor for the ensuing year

5.      Move to Ratify the decisions of the 2023 Board of Directors 

6.      Election of Directors/Officers

7.      New Business

8.      Adjournment of Annual General Meeting