Notice is hereby given that the 2023 Annual General Meeting of the members of Erin-Hillsburgh Minor Hockey Association will be held on Monday May 29th, 2023 at the time of 7:00pm, at Hillsburgh Community Centre for the purpose of:
· Meeting to transact business of the Association where notice and particulars are received by the Secretary in writing on or before 6:00 p.m. on April 29th, 2023
· Elect directors / officers to the following positions due to term expiration, previous appointment or vacancy:
|
Board Position
|
Elected / Appointed
|
Term
|
|
Vice-President of Administration
|
Elected
|
two (2) year term on odd years
|
|
Treasurer
|
Elected
|
two (2) year term on odd years
|
|
Technical Director
|
Elected
|
two (2) year term on odd years
|
|
House League Hockey Director
|
Elected
|
two (2) year term on even years
|
|
Rep Hockey Director
|
Elected
|
two (2) year term on odd years
|
|
U5/7 Director
|
Elected
|
two (2) year term on odd years
|
· Appoint auditors
· Voting on any proposed amendments to the Bylaws
If you are unavailable to attend the Annual General Meeting, you may vote by proxy, by obtaining and completing a proxy form from the Association and returning it to the secretary before the start of the annual general meeting. The proxy holder appointed may be either the Secretary or the President of the Association, or alternatively another person who represents no more than one other Member at such meeting by proxy.
*Notes:
· The 2-year term for elected roles of VP Operations, Treasurer, Technical Director, Rep Hockey Director and U5/7 Director are up for election as per terms outlined in the By-laws, and Local League Director is up due to position vacancy.
Dated this 28th day of February, 2023
On Behalf of the Board of Directors
Heidi Winter
EHMHA Secretary
[email protected]
Annual General Meeting
ERIN-HILLSBURGH MINOR HOCKEY ASSOCIATION
AGENDA
May 29th, 2023 at 7:00pm
Hillsburgh Community Centre
1. Call to Order
2. Approval of the agenda
3. Approval of the minutes from the previous meeting of the Membership on May 30th, 2022
4. Director Reports
4.1. Presidents Report
4.1.1.Report of Association activities during the preceding year and plans for the ensuing year
4.2. Treasurers Report
4.2.1. Present the report of the auditor of the Association from the previous year
4.2.2. Projected financial position for the ensuing year
4.2.3. Appointment of the auditor for the ensuing year
5. Bylaw Amendments
6. Election of Directors/Officers
7. New Business
8. Adjournment of Annual General Meeting